How to Invoice a Brand Deal and Get Paid on Time

Late payment is rarely about unwillingness to pay. It is usually a missing detail, a wrong contact or an invoice that arrived before the brand could verify the work. A clear invoice sent at the right time fixes most of it.

Send it at the agreed milestone

Your contract should say when invoices go out, such as a deposit at script sign-off and the balance at publication. Send each one on the day the milestone is met, not at the end of the month.

What an invoice should include

• Your legal name or business name and contact details
• The brand's billing name, address and the contact who approves payment
• The invoice number, date and due date
• A line for each deliverable, with the amount and the date it was published
• Payment methods and the exact payment terms from the contract

Attach proof of the work

Add the video link, the publish date and, if relevant, a screenshot of the pinned comment or description link. The person approving payment can check it in a minute.

Follow up on a schedule

Send a short reminder a few days before the due date, another on the due date and a firmer note a week after. Keep each message polite and include the invoice again so no one has to search for it.

Invoicing checklist

• Invoice numbers, dates and due dates are on every invoice
• Each deliverable is a separate line with its publish date
• Proof of publication is attached
• The right billing contact is confirmed before sending
• Reminders are scheduled before the due date